As we all know, in a very short space of time, the world has had to fast-track a major transition to remote work, and where possible, many of us have been encouraged to work from the safety of our own homes. And while lockdowns around the world are slowly lifted, it looks like the WFH trend is here to stay one way or another whether we like it or not.
This new way of working has come with many advantages, but also with many new challenges most of us haven't had to face before.
At Pickit, we have colleagues stationed around the world, from Seattle to Stockholm and all the way to Sydney, so we've been well versed in the art of working remotely long before the pandemic came about. That said, with many members of the team working from one of our offices in Seattle and Visby before the outbreak, we've also had to make some big changes to handle the new reality of having every employee working from home. In these circumstances, establishing a set-up that ensures synergies for optimal results is a challenge that requires a high level of coordination amongst each and every employee.
No organization is the same and therefore I'm not going to promote a ‘one size fits all’ approach for you. However, there are a few key elements that I believe make Pickit’s current approach to remote working a success that might be helpful.
At Pickit we have colleagues working in 5 different time zones, so now you must be wondering we all manage to sync–maybe by establishing a common time zone or even by using Zulu time? Well, remember this is Pickit and we like to try things differently. Maybe that’s our Swedish common-sense approach to problems.
Like most organizations, we spend a lot of times in meetings. And you probably don't need anyone to explain what a meeting can look like, since you've likely sat through a few yourself. However, we've found that a good structure, cadence and format for different types of meetings has really helped maintain our clarity, connectivity and productivity during this strange season.
So, at this stage you've probably had enough of all the various kinds of meetings that we're lucky to have at Pickit. But by holding regular meetings and keeping everyone connected and in the loop, we can keep everybody working in a synchronized manner to achieve optimal results, minimizing the risk of unnecessary misunderstandings and avoidable mistakes.
To this effect, our best friend is Microsoft Planner. When you have each and every colleague afar, the need for clarity in communication is paramount. But communication of what? Well, you need to be extra clear on the tasks that are expected of everyone and you also need to set extremely clear and yet realistic deadlines, so that everyone is able to achieve these goals.
At Pickit we are extremely strict in making sure that all our to-dos are uploaded on Planner so each and every one of us knows what is expected from us. This is even more important in remote times, when your line manager can't just swing by your desk to remind you of a pressing deadline, or drop hints in the lunchroom when they're worried you're falling behind.
Thankfully, as I've mentioned previously, at Pickit we've been doing at least some of our work remotely for quite some time. Therefore, we've become well versed in how to work with a remote toolset and I didn't want to miss the chance to mention a few of the key solutions we use every day:
There you go, a few ways we've managed the move to a full-time WFH situation during over the past few months.
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